Communication is not complete until the original sender knows that the message has been understood by the receiver. It is important to note that the communication process consists of eight essential components: the source (sender), encoding, message, transmission channel, receiver, decoding, noise, and feedback. Communication can be thought of as the transfer of information from a source (such as a person) to a destination (such as another person or device).
When two people communicate, they go through these eight steps together: the sender creates something called "messages" that contain information about what they want to send to the receiver. A message may be as simple as a sentence but it can also be an image, a sound recording, or any other form of communication. Next, the sender sends the message by writing, talking, printing, clicking buttons, etc. The message travels through space over objects such as wires or air where it is intercepted by the receiver's brain. Only then does the receiver understand the message.
Each time someone communicates with you, they are following this same sequence of events. For example, when I email you, I start with the sender and end up with the receiver. When you email me, we go through the cycle again with your becoming the sender and me the receiver.
So overall, communication is the exchange of information between two people or devices who want to make each other aware of their wishes, ideas, or commands.
Communication is a three-part process with three components: sender, message, and receiver. These three components are required to complete the communication process. Without any one of these components, there can be no communication.
The sender decides who will receive the message and how it will be delivered. For example, an e-mail sends its content to all recipients at once. However, a letter sent through the postal system may be seen by only one person. The sender must consider the best method of delivery for their message. For example, if the message requires a response, the sender should use a method that will not result in death or injury to the recipient (e.g., do not send explosives via carrier service).
Once this decision has been made, the next step is to write down what you want to say. You cannot communicate without writing down your thoughts first. This prevents you from remembering things after the fact. If something important were forgotten, it could possibly be used against you in a court of law.
Finally, the sender must get the message into the hands of the receiver. This can be done face-to-face, over the phone, via e-mail, etc. The most effective way depends on the type of message being sent and the relationship between the sender and receiver.
The communication process has eight important elements: source, message, channel, receiver, feedback, environment, context, and interference, and it entails understanding, sharing, and meaning. Communication is the transfer of information from a sender to a recipient. It can also be defined as a relationship between people who share their experiences and ideas.
Source refers to the person or thing that provides information. It can be another person's thoughts, words, actions, etc., or something physical such as a sign, event, artifact, database record, paper document, electronic signal, or computer program. Source material may be known or unknown, explicit or implicit.
Message refers to the content of the communication. It is what is being sent from the source and how it is done so as to reach the intended destination. The message itself contains information about the source and its intent, but sometimes this information is not enough for the recipient to understand why he/she should care about the message or how to respond to it. For example, if I send you an email but there is no reply address, then I would not know whether you received my message.
Channel refers to the method used by the source to convey the message to the recipient.
As the communication process model indicates, communication is primarily about minimizing noise in the process and attempting to guarantee that the message decoded by the receiver is as near to the intended message supplied by the person who delivered the message as feasible. Maximizing the chance of success for a given situation requires understanding how people work together through conversation.
We use the communication process model because it helps us understand how people come to agreement on issues that affect them both, what kind of language is needed for this to happen, and how specific words are important for getting your point across. The model also helps us identify some common problems in communicating where others have failed before us.
In addition to helping us understand how people come to agreement through conversation, the model reminds us that even when two people want the same thing, they may not be able to reach an agreement because they use different language or have different values. It is therefore important to understand how people think about issues differently so that you can find a way to explain your view that will be acceptable to others.
We also use the model because talking through our differences allows us to find common ground while preserving our own views. If someone is trying to convince you of their position, they will most likely start with what they perceive to be your strongest point and then work toward your weaker points.